Meeting Facilitation Coaching

Help Austin Coming Together by working with them to improve the effectiveness of their internal and external meetings.
Austin Coming Together
Chicago, IL, USA
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Austin Coming Together
Chicago, IL, USA


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Posted May 7th

Meeting Facilitation Coaching

Project Details

What We Need
  • Initial assessment of areas of strength, targets for improvement and specific areas of focus for the coaching sessions
  • Up to three 1-hour coaching sessions exploring areas such as meeting purpose, preparation, facilitation techniques, and follow-up.
  • Wrap-up session with actionable steps and advice for moving forward
Additional Details

Tips and strategies for conducting productive meetings both large and small with a variety of stakeholders. How to to let people talk while staying on topic. How to be efficient with time and make spaces very engaging in the virtual space.

What We Have In Place
  • I have other team members with more experience in facilitation that I can draw on for support as well.
How This Will Help
This project will save us $2,940 , allowing us to invest in the amazing work CBOs are doing in Austin.

The Quality of Life plan for the Austin community in Chicago is very complex and has multiple levels and stakeholders that I am responsible for bringing together to increase the quality of life in a dis-invested neighborhood. A lot of this work happens through meetings, and productive meetings are the key to moving forward in implementing the plan. I need to have the skills to conduct effective non-burdensome meetings with our robust group of stakeholders in the community.

Project Plan

Prep: Initial Assessment
  • Professional and Volunteer Manager discuss current meeting practices and purposes
  • Professional and Volunteer Manager decide on specific areas to focus on, schedule and goals for each coaching session
  • Volunteer Manager and Professional discuss if feedback from direct reports, peers or managers should be part of the process
Milestone 1: Coaching Sessions
  • In-depth coaching sessions on topics like meeting set-up and preparation, meeting facilitation and post-meeting best practices
  • Ensure each session is followed by a trial period to apply the skills and report back on the outcomes, learnings and follow-up questions
  • [Suggested Session] Best practices for preparing meetings (agendas, pre-reads, etc) depending on meeting type and meeting goal
  • [Suggested Session] Best practices for meeting facilitation to ensure healthy meeting participation and driving to the meeting goal
  • [Suggested Session] Best practices for meeting follow-up
Milestone 2: Wrap-up & Learnings
  • Volunteer Manager and Professional evaluate lessons learned and progress made throughout coaching sessions
  • Volunteer Manager and Professional discuss action steps and areas of focus going forward
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About The Org

Austin Coming Together
Our Mission

To increase the collective impact of our members on education and economic development outcomes in the Austin community.

What We Do

There's a lot happening in Chicago's Austin community. Decades of disinvestment has created a complex collection of challenges that have only been worsened by the pandemic, such as food insecurity, quality education, and well-paying jobs. Austin was one of the areas hit hardest by COVID-19 because of the underlying instability here. Right now, residents are even struggling to get their kids connected to online learning, or with simply paying their rent.

But Austin is so much more than that. It is an incredibly passionate community of people who truly care for one another. Recent years have seen an uprising of individuals and groups working together to create change.

And that is why Austin Coming Together (ACT) cares!
We have been serving and caring for Austin since 2010, so when crisis struck, we jumped into action doing what we do best -- identifying needs and helping to generate opportunities for solutions.

Alongside our members and other partners, we've been able to mobilize resources and distribute them through pop-up events and other local engagement efforts.

We support a network of 50+ member organizations in our collective mission support Austin, and we do that by enhancing social service delivery, attracting public and private investment, and building a capacity for policy change, all while focusing on maintaining engagement with the community.